Eddie Bauer

  • Sr. Accounts Payable Representative, Expense

    Location US-WA-Bellevue
    Job ID
    2019-14458
    Category
    Accounting/Finance/Tax
  • Overview

     

    Purpose: The incumbent in this position is responsible for processing and paying invoices in a timely and efficient manner. Specific duties include the payment of purchase order bills, fixed arrangement expenses, check requests, summary billings, capital projects and other various corporate expense invoices. Also addressing vendor problems, complaints, while maintaining excellent vendor relations.

    Responsibilities

     

    Core Accountabilities:

    • Process invoices through the Lawson A/P system based on invoice terms.
    • Prepare corporate invoices for payment by reviewing for proper approval and coding and routing when necessary for additional approval.
    • Preparing monthly summary billings using Efiles imported to AP System for payment based on invoice terms.
    • Respond to vendor, employee and management inquiries regarding invoices and payments.
    • Research old invoices and resolve price, quantity, term, and other payment discrepancies.
    • Review vendor statements and research past due invoices and credit memos.
    • Work on special projects as assigned by the A/P Manager.
    • Assist A/P Reps as needed with ExpensAble, Tax Check Requests and other projects as needed.

     

    Leadership Expectations:

    • Operate with the highest level of conduct, integrity, and confidentiality; setting the example for leaders and associates.
    • Develop and nurture strong cross functional partnerships; driving business results and inspiring a culture of transparency, collaboration, and accountability.
    • Serve as an Eddie Bauer advocate in the industry and marketplace.
    • Process invoices in an accurate and timely manner to avoid financial impact to the company.
    • Ability to balance a strong presence with a high level of approachability, encouraging and eliciting associate feedback and interaction.

     

     

    Qualifications

     

    Education/Experience Required:

    • Associate’s degree; Accounting or Finance emphasis preferred.
    • 3-5 years of accounts payable experience, preferably within a retail company.
    • Basic knowledge of accounting principles and skills.
    • Effective written and verbal communication skills; legible handwriting is a must.
    • Demonstrated ability to build positive, productive working relationships with internal and external partners.
    • Excellent organizational skills; must be able to effectively manage processing of a high volume of invoices (received in both hardcopy and digital format) and assist with other projects.
    • Ability to work with limited supervision in a fast pace environment.
    • Practical experience with an accounting system, Lawson preferred.
    • Experience processing month-end journal entries and reconciliations.
    • Key boarding and 10 key by touch skills that support processing a large volume of invoices on a daily basis.
    • Proficiency in MS Office Suite, including advanced Excel skills; vlookups, functions, and pivot tables.
    • Proficiency in MS Outlook, including group mailbox management.

    Physical Requirements:

    The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job.

    • While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
    • The associate must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
    • Ability to work in open environment with fluctuating temperatures and standard lighting.
    • Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
    • Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.

    Position Type/Expected Hours of Work:

    This is a full-time position. As an International Retailer, occasional overtime may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.

     

     

    Other Considerations:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

     

     

     

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